F. No.VAL/ADMN/27/2017                                                             Dated:  26. 04.2018

TENDER NOTICE

Sub: Disposal of e-waste – old, discarded, obsolete air conditioners, computers, photocopiers  on  “As is Where is Basis”

Sealed tenders are invited by Directorate General of Valuation, Mumbai, from Dismantler/Recycler of E-waste registered with Central Pollution Control Board or State Pollution Control Board for disposal of air conditioners, computers, photocopiers, as detailed in Annexure IV of this notice,   on “AS IS WHERE IS BASIS”. The Tender Document can be downloaded from the website of CBIC i.e. www.cbic.gov.in / www.dov.gov. and can also be obtained from this Directorate.

1. Eligibility Criteria

Bidders must fulfil following eligibility criteria and submit documents mentioned at Annexure - I of this tender document in support of the same:-

1. Bidder must be registered as a Recycler/Dismantler of e-Waste with Central Pollution Control Board, Ministry of Environment and Forests, Government of India or with the State Pollution Control Board under E-Waste (Management  Rules), 2016. Bids received from the firms other than so registered will be summarily rejected.
2. Bidder must not be blacklisted by any Department of the Government of India or of any State Government/or by any PSU/Autonomous Organization of Government. An Undertaking regarding non-blacklisting of the bidder by any Government Organization must be furnished by the bidder in the tender document in the format given in Annexure - II. Bids without above undertaking will not be considered.
3. Bidder should be registered with GST Department of Government of India/State Governments.

2. Inspection of Goods

The inspection of the goods  can be carried out  by the prospective bidders or their representatives in the office of the Directorate General of Valuation, 5^th Floor, New Customs House, Mumbai – 400 001  ( for which they can contact Superintendent (Accounts ) -  on telephone l No. 022 - 2270 0075), between 1400 hoours to 1630 hours from 01.05.2018 to 14.05.2018.

3. Financial Bid

1. The financial bid shall be quoted in the Proforma given at Annexure - III of this tender document.
2. The Financial bid of only those bidders shall be evaluated who fulfil the eligibility criteria.
3. The bidder shall quote for the whole lot.
4. Any overwriting of/on amount quoted will render the bid to be invalid.
5. GST or  any other tax  if applicable shall be borne by the bidder.
6. The rate quoted shall be final.
7. The successful bidder shall be evaluated on the basis of highest quoted price for the whole lot.

4. Submission of Bids

1. The Bid shall be legible, preferably typed/printed and be in English/Hindi only. All the pages of the Bid should be serially numbered and signed.
2. The Bid prepared by the Bidder shall comprise of (i) Details of Eligibility Criteria and (ii) Financial Bid.
3. Bid must  include following documents:
   1. Eligibility Criteria (Annexure - I).
   2. Financial Bid (Annexure - III). (iii) Supporting documents

Sealed tenders superscribed “Tender for disposal of e-waste” addressed to Assistant Commissioner (Accounts),  Directorate General of Valuation,7^th Floor, New Customs House, Mumbai – 400 001 shall be submitted on or before  15.05.2018 up to 16.30 hours. Bids received after the closing date and time prescribed shall NOT be accepted under any circumstances.

All the sealed envelopes shall also indicate the name, address and phone number of the Bidder enabling the Bid to be returned, if required.

5. Opening of Bids

1. All bids containing Eligibility Criteria and Financial Bid shall be opened by Assistant Commissioner (Accounts),  Directorate General of Valuation,7^th Floor, New Customs House, Mumbai – 400 001 in his office  in the presence of members of Local Purchase Committee on 16.05.2018 at 1630 hours.  

1. The bidder himself or his authorized representative can attend the tender opening event. The representative attending the opening of the tender on behalf of the bidder should bring with him/her a letter of authority from the bidder and a proof of identification at the time of opening of bid. Only one person/representative from each bidder would be allowed to attend the bid opening event.

6. Payment

The successful bidder will have to pay the entire quoted amount in the form of Bank Draft/ Pay Order drawn in favour of Commissioner of Customs  payable at  Mumbai within three working days after receipt of letter regarding award of contract, failing which the contract may be cancelled. 

7. Lifting of e-waste - old computer hardware

1. The successful bidder shall be required to lift all e-waste – old, discarded, obsolete air conditioners, computers, photocopiers  and not selectively from the designated place to their premises on “AS IS WHERE IS BASIS  within three working days after depositing the full amount.

1. In case, the successful bidder deposits the full amount within a stipulated period but fails to lift the articles in the scheduled time, this Office shall not take responsibility for safe custody of the articles.
2. No damage shall be caused to the existing property of this Office or any other Offices in the premises while removing the materials from the site. Any loss/ damage to the property of this Office or any other Offices in the premises or injury or personal accident suffered by any person due to negligence or action of the successful bidder or his authorized worker/supervisor will be borne by successful bidder and they will be indemnified.
3. Goods will be removed under the supervision of designated Officer(s) of this Office. 

1. All the charges i.e. loading, unloading and transportation to be incurred in course of lifting of items from the designated place shall be borne by the successful bidder.

8. Submission of Undertaking for Disposal of eWaste

The successful bidders shall submit an undertaking (Annexure - V) that e-waste items out of old/obsolete air conditioners, computers and photocopiersc. will be stored/process/disposed off as per Rules of e-Waste (Management and Handling) Rules, 2011.

9.  Other terms and Conditions

1. In the event of failure of the successful Bidder to lift the items in the stipulated time frame, legal action may also be initiated. Further, the Bidder will be blacklisted for further business with this office and the Contract will be awarded to next Highest Bidder to lift the item(s) at H1 rate(s).
2. The bidder should also enclose the certified copy of the valid registration certificate issued by the Central Pollution Control Board or the State Pollution Control Committee along with the tender document failing which the tender will be rejected. The successful bidder shall produce the original certificate before lifting of the items from said location. 
3. The bidder has to submit their rate against each lot separately instead of quoting for individual items of the particular lot. They are requested to quote their rates Lot-wise ( which is one LOT in the present case ). Any conditional offer will be rejected.
4. No bidder will be allowed to withdraw after submission of bids/opening of the tender.
5. This tender is non transferable.
6. Each page of the tender document should be signed by the bidder(s). Incomplete and unsigned quotations are liable to be rejected.
7. If a firm violates any of these terms & conditions, the same shall be blacklisted and other legal action may be initiated.
8. This Office reserves the right to accept or reject any bid without assigning or communicating any reason thereof.
9. Any corrigendum / addendum / errata etc. in respect of above Tender shall be made available in our official website and Notice Board only. No press publication shall be made in this regard. Hence applicants are advised to visit our website regularly for any amendment / corrigendum / addendums in this regard.

-sd-

                                                            (NARENDRA SINGH)

                                                                                                            Assistant  Commissioner

ANNEXURE- I

Eligibility Criteria for Disposal of e-waste - old, discarded, obsolete  air conditioners, computers, photocopiers.

Signature of Authorised Signatory

with stamp

Name of the person

ANNEXURE - II

Tender for Disposal of E-waste - e-waste - old, discarded, obsolete  air conditioners, computers, photocopiers .

UNDERTAKING

I/We  __________________________________  do hereby solemnly affirm and declare that the My/Our firm /company/business entity is not blacklisted by any Government Department/Autonomous Organization etc. or prosecuted by any court of law.

Dated:

                                                                          Signature of Authorised Signatory

                                                                          with stamp

                           Name of the person

ANNEXURE - III

Financial Bid for  Tender for Disposal of E-waste -  old, discarded, obsolete  air conditioners, computers, photocopiers.

Name of the Bidder/Firm : - 

Address of the Bidder/Firm: -

Telephone No.: - ________

 Email ID:

I/We declared that I/my representative have inspected the obsolete items as per the list attached (Annexure - IV) with tender and am/are interested to purchase the same on “AS IS WHERE IS BASIS”.

I/We have gone through the terms and conditions given in the tender document and agree with the same. I/We understand that in the event of non-compliance of the terms and conditions of the tender my/our bid will be cancelled.

I hereby also declared that firm is registered with Central Pollution Control Board or State Pollution Control Board as authorised recycler/re-processor/dismantler and having environmentally sound management facilities for collection, disposal/recycling of e-Waste.

Date: -

Signature of Authorised Signatory

With stamp

Name of the person